Spending too much on your company phone system is unnecessary! See our list of the best 4 inexpensive VoIP for small office. To assist you in selecting the option that best fits your budget, we considered the pricing, features, and customer opinions.
It’s no secret that having VoIP software can do wonders for your small business office. In fact a recent report suggests that companies saved up to 60 percent of their costs when they switch to a VoIP system using the traditional landline system. Yes I know that sounds too good to be true but trust me I’m not exaggerating at all.
Benefits of VoIP
The question is what VoIP software exactly is well to make it simple for you? A VoIP software allows you to make calls send texts set up team meetings conference calls and so much. In one system this helps businesses to save money on traditional telephone bills and coordinate your entire business communications into one seamless system. But choosing the right VoIP provider is a huge hassle these days.
With so many brands in the market, it’s easy to get confused. But don’t worry I’ve got you covered in this article. I will be covering the top three best VoIP providers to help you select the system that’s right for your business.
Top 4 VoIP For Small Office
Now I will tell you the top 4 VoIP for small office in a descending order. For each business I’ll be looking at Key factors such as the core VoIP user interface, integration and budget.
This American cloud telecommunication company is trusted by over a hundred thousand businesses. Vonage is a reliable name in VoIP with a long menu of features. Its call Quality is excellent its features are good and the setup is extremely simple. Now few of the many reasons which is why I’ve picked it are :
- it’s exceptional audio call Quality,
- unlimited calling and texting,
- excellent uptime
HD Audio Quality
I mean it gives high definition voice quality that you can enjoy as a user is really impressive. This New Jersey based VoIP provider is a subsidiary of Ericson so they have solid background. You can access all the benefits using their Android and iOS app from your mobile and if that’s not enough you can extend its functionality.
3rd Party Integration
Even you can churn more out of it by connecting some excellent third-party applications like Salesforce, HubSpot, Zoho, and more. With Vonage, it’s simple to connect to the administration site, giving you access to an admin dashboard with data on users, extensions, and system status.
It is easy to use to the virtual receptionist, call and paging groups, call triggers recordings, call blocking and monitoring are all included in the phone system menu item. You’re going to enjoy its extensive list of reporting options which continues to be a strong area for Vonage.
Basic reporting options include detailed lists of all calls, call cues, groups, and users. However, putting all of these things aside, Vonage’s business application dashboard is straightforward, clearly laid out, and simple to navigate.
Now keeping all these things aside pricing is another important factor to consider. Don’t worry Vonage will not cost you a heavy amount there are 3 unified communication plans with 14-days free trial each. These include :
Mobile plan : 20 USD per line per month – unlimited calls & SMS
Premium : 30 USD per line per month – mobile plan benefits + unlimited meetings, auto attendant , CRM, IP desk
Advance : 40 USD per line per month – premium benefits + call recording , call group , visual voicemailVonage VoIP Pricing : taxes & fees are additional, more users you add, more discounts you get.
This pricing is based on the number of lines you purchase. Its Mobile plan is strictly for businesses that need communication on the go. However it’s premium and advanced plans work for both mobile and parked businesses. If you want to explore Vonage’s plan and features for free then there is also a 14-day free trial available.
So all I can say is if your organization wants to choose a mature and established provider that just desires simple communication and collaborative action from their business phone system then Vonage can be a
perfect option. I suggest you to try their free trial once before upgrading to the paid ones, it will help you to understand the interface and functionalities.
3). Ring Central
To most of the people one of the first names that come to minds for VoIP software is Ring Central. The reason for this popularity is that it is fully loaded with all basic and advanced features for all your needs.
Ring Central Features
Custom call forwarding,
Nice virtual background,
Custom handling rules,
Collaboration & Integration
You can also power every basic and advanced calling use case across your mobile and desktop. It has a plus point on the messaging part as well that lets you chat one-on-one with colleagues and guests. All you need is an email address and when you have it you can share unlimited files, create tasks, send collaborative notes and even install interactive apps like Asana, HubSpot and more.
Captures Auto-Text In Video & Audio Call
Apart from this, there’s a video meeting option across your phone, desktop and browser. You’ll get some powerful AI capabilities like live transcription, which in real time catches up everything that’s been said.
You’ll get a custom virtual background that has an auto follow option to keep you in the frame when you move around. They do have their app gallery that lets you add the tool you need from over 300 integrations.
Now if you wonder what will be the cost ? There are 4 pricing plans with 14-days free trial each. You can choose to pay monthly or yearly. Annual subscribers get a 40% discount on any of them.
Essentials : 33 USD/ user / month OR 240 USD / user / year
Standard : 41 USD/ user / month OR 336 USD / user / year
Premium : 48 USD/ user / month OR 420 USD / user / year
Ultimate : 63 USD/ user / month OR 600 USD / user / year
- Essential plan includes :
- Up to 20 users only
- Business phone or toll-free numbers
- Unlimited calls within the US/Canada
- Enhanced Business SMS
- Team messaging
- Document sharing
- Standard plan includes :
- Everything in Essentials, PLUS
- No limit on number of users
- Business phone numbers in over 100 countries
- Unlimited internet fax
- Unlimited audio conferencing
- Video meetings with up to 100 participants
- Up to 24-hour meeting duration
- Quality-of-service reports
- Popular integrations including
Microsoft 365, Google Workspace, Slack, and more
- 24/7 support
- Premium plan includes
- Everything in Standard, PLUS
- Automatic call recording
- Single Sign-on
- Multi-site admin and management
- Up to 8-digit extensions
- Hot desking
- Advanced call handling including whisper, barge
- Video meetings with up to 200 participants
- Real-time analytics
- Popular CRM integrations with Salesforce, Zendesk, and more
- Industry-specific integrations with Canvas, Smarsh, and more
The 14-days free trail is only limited to the new users and 5 phone lines with 50 free outbound minutes per line.
Is Ring Central Worth It ?
It has some additional features than Vonage like fax call menu and analytics Suite. You can see that the prices are higher than many competing services but it’s more than reasonable for the deep and rich features hence ring central remains best for larger businesses while acquired a significant small and mid-sized business market also.
Founded in 2006 Nextiva is relatively a new company but when it comes to call management and premium customer support, Nextiva stands up well against all its VoIP competitors. There’s a lot to praise about Nextiva but the most important highlight is that they offer the best support we’ve seen there’s 24/7 customer support.
So every time you need help there is a live support team always available to assist you. However Nextiva does set itself apart slightly when performing ongoing tasks like onboarding new users.
Thanks to an especially helpful guided process that walks you through each step in the next OS admin portal. It has a ton of cutting Edge features including unlimited calling in the US and Canada, toll-free numbers, unlimited internet facts, Integrations of Outlook and Google, contacts in screen sharing, and they all work incredibly well .
My favorite thing about Nextiva is its versatility, I mean it’s just suitable for everyone from small businesses with just a few users to large enterprises with many departments. All the features are so well implemented that using Nextiva is such a breeze. The user interface is so clean and minimalistic that you can’t resist praising it.
In addition to this I really like how Nextiva makes it simple to consolidate communications into one thread that includes phone calls, texts, emails and more. This isn’t something we found in the other business phone systems that we have examined so that’s where Nextiva has an upper Edge for end users and agents.
The Nextiva app available for iOS and Android that allows users to switch seamlessly between desktop and mobile to take business calls, message contacts and host video calls. The app also supports screen sharing, custom caller ID, SMS, MMS and call routing with most service plans .
You’ll get your hands on an array of sales and service tools call popups. For example instantly displays the essential information for each customer as they can do more effective calls. There’s even a built-in CRM that holds its own against other standalone solutions. It means you can truly unify your customer-centric efforts .
The best way to find out everything it has to offer is to try it out for yourself. Nextiva’s pricing plans range from 26 USD to 41 USD per user per month. You can save money by signing up for an annual contract. I’ll advise you to choose the Enterprises plan for 396 USD / per user / per year, which comes with additional features like unlimited participants on voice and video conferencing call recording.
Nextiva offers 3 plans in total. Here are the details :
Essential : USD 26 / user / mo OR 228 / user / year
Professional : USD 31 / user / mo OR 276 / user / year
Enterprise : USD 41 / user / mo OR 396 / user / year
- Essential plan includes –
- Unlimited voice & video calling
- Toll-free numbers
- Outlook/Google Contacts Integrations
- Unlimited internet fax
- Professional plan includes –
- Everything in Essential, plus:
- Unlimited conference calls, 40 participants
- Unlimited video conferencing
- Auto attendant (multi-level)
- Mobile and Desktop SMS/MMS
- Salesforce/HubSpot Integrations
- Enterprise plan includes –
- Everything in Professional, plus:
- Unlimited participants on voice & video conferencing
- Call recording
- Unlimited video conference recording
- Voicemail transcription
- Microsoft Teams/Custom Integrations
- Single Sign On
If you want to see a glimpse of the features then you can go for its 7-days free trial which is shorter than most of the competitors but that’s just enough to test the water so in short Nextiva serves as a centralized business solution.
Is Nextiva Worth It ?
A business that chooses Nextiva will enjoy a whole host of tools and programs that work together efficiently. There’s no need to worry about Integrations and jumping back and forth between different platforms throughout the workday. This can also make for financial savings and due to all these incredible features Nextiva stands at the number one spot.
As a major supplier of cloud-based phone systems, VirtualPBX provides a selection of features and payment options to suit the requirements of small offices mainly . Let’s present their virtual PBX systems in more detail, including their features, cost, advantages, and disadvantages.
Features: VirtualPBX has a number of features available, such as:
A virtual receptionist known as an auto-attendant can direct incoming calls to particular departments or extensions.
Call Routing: In accordance with pre-established regulations, calls can be forwarded to particular extensions, gadgets, or locations.
Voicemails : You will be allocated with a custom voicemail boxes with email notification and transcription data.
Organize audio and video conferences with up to 300 participants using conference calling.
Call recording: Calls can be recorded for compliance, quality control, or training purposes.
Connectivity with well-known CRM platforms like Salesforce and Zoho.
They offer 4 plans & 14 days free trial with all. The detail are here –
Starter : USD 9 / user / mo OR 84 / user / year – best for solopreneurs & small businesses
Flex : USD 18 / user / mo OR 192 / user / year – suitable for small businesses that need team management
Pro : USD 24 / user / mo OR 240 / user / year – ideal for mid size companies
Premier : USD 34 / user / mo OR 360 / user / year – perfect for the large entities
- Starter plan includes
- Unlimited calls within the US, Canada, and Mexico
- Auto Attendant & Custom Greetings
- Free Local Number (per user)
- Up to 10 users only
- Flex plan includes
- Unlimited calls within the US, Canada, and Mexico
- Unlimited Business SMS
- Call Recording & Video Conferencing
- Free Local Number & VoIP Phone (per user)
- Up to 20 users only
- Pro plan includes
- All the values of the Flex plan, plus
- 1,000 Toll-Free Minutes
- Pro Call Center Features
- Dynamic Caller ID & Hot Desking
- Zapier & AWS Integrations
- Local numbers in 70+ countries
- No limit on number of users
- Premier plan includes
- All the value of the Pro plan, plus:
- 2,500 Toll-Free Minutes
- MS Teams Integration
- Advanced Reporting & Customizable Live Analytics
- API Integration
- Custom Callflows
- Priority Support
I’ve made things clear for you now I’m genuinely happy to guide you on the top 4 business VoIP providers. Ultimately the right provider for you depends on the exact features you need, number of users you have, budget and integrations. It should be very easy to use as well. All have free trials so I recommend you to utilize it to get to assure if you will be comfortable with it once upgraded. It will be certainly a wise decision to invest in a VoIP system to streamline the business calls and process.
If you ask us to select the best VoIP for small office then we will suggest you VirtualPBX, as their plan for one user starts with only with 9 USD per month. It gives you all the required facilities, so you can definitely use their free trial once.
How to setup VoIP for small business?
An overview of how to set up VoIP for a small business is provided below:
Choose a VoIP service.
Identify the equipment you require.
Set up your network.
Get your VoIP system set up.
Set the settings for your phone system.
Run a system test.
Teach your staff.
You can set up a VoIP system that will help you save money and enhance your communication skills by following these instructions.
How does VoIP work for small business?
VoIP (Voice over Internet Protocol) uses the internet to transmit voice and other data instead of a traditional phone connection.
All the best for your future journey , wish you a great success in business with a VoIP system.
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